SpectrumITech

Document conversion outsourcing
for service conscious clients

There are many reasons why organisations outsource document capture to specialist bureaus. For many forward-looking organisations embarking on new EDM and BPM initiatives the benefits that their new system will deliver are clear to see. But the threat posed by large paper repositories, retained because they are relevant to both past and current activities, is also painfully obvious. Failure to capture these historical archives effectively and make them available to the new system reduces the usefulness and return on investment of many document and process management systems.

For other organisations, their entire requirement centres around capturing large volumes of paper-based documents, that are often commercially valuable or sensitive in nature, and converting them into digital format so they can be shared, enjoyed or used by others.

Most clients are simply not equipped to handle large document conversion projects in-house. They don't have the equipment, people, time, money or indeed expertise to perform this vital function in a cost efficient manner.

SpectrumITech's ISO9001:2000 accredited document conversion bureau provides a wide range of cost-effective, secure services to a variety of customers across all sectors, enabling them to maximise the spending power of their IT budgets. By working to stringent, pre-defined budgets and deadlines SpectrumITech offers peace of mind. Our document conversion service can be provided from our facility in Woking, although we specialise in undertaking projects at our customers' facilities to ensure security and provide uninterrupted access throughout the conversion phase. Every year SpectrumITech's outsourcing operation enables clients to:

1. Achieve significant cost reductions
2. Eliminate the learning curve
3. Benefit from best practice methods from day one
4. Avoid capital outlay and equipment obsolescence
5. Reduce implementation timescales
6. Improve customer service
7. Maximise security of valuable and sensitive items
8. Streamline processes
9. Increase efficiency
10. Focus on their core business, not scanning.

What customers say…

“Data integrity was absolutely fundamental to our backfile conversion project. SpectrumITech implemented rigorous audit trail and QC procedures at every stage in the process.”

Credit Suisse

“The on-site working was very successful SpectrumITech were responsive to our comments and problems and access to documents awaiting scanning was not a problem ”

Pete Skinner
Woking Borough Council

Case Studies

Credit Suisse Financial Products selects SpectrumITech to convert 1.2 million trading document backfile
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SpectrumITech creates publicly accessible database of over 70,000 historic images and artefacts for Essex County Council 's East of England Sense of Place project.
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